Frequently Asked Questions.

Everything you need to know about accessing EPOCH resources.

 

On this page

About EPOCH

About OpenAthens

Setting up your EPOCH OpenAthens access

Logging in to EPOCH

Forgotten username and/or password

Using your EPOCH OpenAthens access

Accessing UpToDate

Accessing Australian and international Standards

Accessing Renal Drug Database

Accessing HealthPathways Tasmania

 

What is EPOCH?

EPOCH gives health practitioners, ancillary staff and students working for the Tasmanian public health service online access to high-quality health and social care information resources and the clinical evidence base to support decision-making, service planning, education and research.

Resources include:

  • medicines information
  • point-of-care tools
  • clinical guidelines and standards
  • electronic journals and textbooks
  • research databases

 

What is OpenAthens?

OpenAthens is the Department of Health's single sign-on authentication system that allows you to access a range of quality health and social care information resources from anywhere, anytime.

With an EPOCH OpenAthens account you have a seamless path to content in medicines information websites, research databases, online journals and textbooks licensed to the Department.

 

Do I need to register for EPOCH access?

Department of Health and Ambulance Tasmania staff

No.

Use your Department login credentials to access most EPOCH resources.

Other user types

  • State Service staff with health or community care-related work
  • Students in training or on placement
  • Other affiliated practitioners or community members doing work or research for the Department of Health

Yes.

Use your professional or student email address to register for EPOCH access.

 

I submitted an EPOCH Registration Form. How do I check the status of my application?

Library Services reviews applications within 2 business days. You will receive an email if your application was approved. Click the link in the email to activate your account and set your password.

If you have not received an email within 2 business days please contact Library Services.

 

My EPOCH registration application was approved. How do I activate my account?

When your application is approved, you will be sent an email with a link to activate your account. It will take you to an OpenAthens screen where you can set your password. If the activation fails it means you have not met the password parameters. Please refer to the password requirements FAQ.

 

What are the OpenAthens password requirements?

Department of Health and Ambulance Tasmania employees do not need to create a separate OpenAthens password. Follow the standard Department guidelines for password complexity.

Contact IT Service Centre on 1300 655 564 for urgent assistance.

All other users create an OpenAthens password during account activation. Passwords are case sensitive. The length must be between 8 and 100 characters and contain a mix of letters and characters that are not letters. Spaces are allowed.

Passwords cannot:

  • be the same as the username
  • contain series of ascending or descending characters
  • contain strings known by hackers to be commonly used such as 'password' or 'letmein'

 

Can I re-use the password reset link?

Once a link has been used to set a password, it cannot be used again. When you have activated your password, you will be returned to EPOCH's homepage.

Contact the EPOCH Help Desk for assistance.

 

What OpenAthens login option should I choose to access EPOCH resources?

The OpenAthens login page has two EPOCH login options:

  1. Department of Health Tasmania Staff
    Department of Health and Ambulance Tasmania staff i.e. users with Department credentials.
  2. Affiliated Clinicians, Staff and Students
    Other State Service staff, University of Tasmania students and any other approved affiliates not currently employed by the Department of Health.

Select the option that describes your status.

Two OpenAthens sign in options where the first option is for Department staff and the second option is for affiliated clinicians, staff and UTAS students

 

Does EPOCH access expire? How do I renew my access?

Department of Health and Ambulance Tasmania access does NOT expire. Access the EPOCH portal with your Department login credentials. Your credentials will work if you remain employed by the Department.

All other accounts expire periodically. You will be sent an email 30 days before expiry. Follow the link in the email to reapply for access.

Contact Library Services if your account has already expired.

 

I am having trouble signing in with my work login credentials.

The Department of Health requires all staff to register for multi-factor authentication to access DoH systems offsite, including EPOCH.

What is Multi-Factor Authentication (MFA)?

Multi-Factor Authentication (MFA) is a security measure required for accessing EPOCH on a mobile device or away from work.

Find out more about MFA for Department staff.

Registering for MFA offsite

Complete MFA registration from anywhere in Australia at any time.

You will need:

  • Your smartphone
  • Access to a desktop computer

Visit aka.ms/mfasetup to complete registration.

Who do I contact if I am having technical difficulties with MFA?

Please call the Department IT Service Centre during business hours (8.30am-5.00pm AEST)

  • Within Tasmania on 1300 655 564
  • Interstate on (03) 6145 0999
  • Outside of Australia on +61 3 6145 0999

You may need to verify that you are a Department of Health employee by answering a number of security questions.

 

I forgot my EPOCH OpenAthens username and/or password.

Department of Health and Ambulance Tasmania staff must contact IT Service Centre on 1300 655 564 to reset their Department login credentials.

All other EPOCH users use the Forgotten Password online form or contact the EPOCH Help Desk.

 

Do I need to log in to EPOCH to access its resources at work?

To optimise your EPOCH experience accessing and searching online resources both onsite and offsite, we recommend you always log in on EPOCH’s homepage first.

Highlighting the location of the login link on EPOCH's homepage

However, you can access most EPOCH resources on networked Department of Health computers, laptops or devices without logging in.

If you choose to use your own mobile device, tablet or laptop for work and are not connected to the Department's wireless network, we recommend the following:

  1. Bookmark or save EPOCH to your desktop or device homescreen
  2. Always log in on EPOCH’s homepage before you start a session, a search or access a resource

 

Once I have signed in via OpenAthens, how long does the session last?

OpenAthens sessions last for eight hours. You can terminate a session early by clearing the cookies in your browser. You can configure your browser to automatically clear cookies when you close the browser.

 

I prefer to search on the open web and use Department information resources directly through publisher websites. Can I access them without visiting the EPOCH portal?

Yes, it is possible to use your OpenAthens login credentials to sign in to a range of publisher sites for access to individual resources. Some examples are Therapeutic Guidelines, MIMS, and Embase.

However, there are a small number of publishers that do not offer an OpenAthens sign-in option. To find out if a resource supports OpenAthens sign-in credentials:

  1. Locate and click on the Sign in or Login button on a resource homepage.
  2. Look for and select one, or a variation, of the following examples of login links that publishers supporting OpenAthens credentials will offer:
    Sign in via your institution
    Sign in via OpenAthens
    OpenAthens Users, Login Here
    Login via OpenAthens
  3. You may be prompted to Find your institution. In the Type the name of your institution search box enter Department of Health Tasmania (EPOCH).

Screenshot of an example of a "Sign in with an OpenAthens account" window and where to enter name of our institution Department of Health Tasmania.

 

Why can I sign in via OpenAthens on only some publisher websites?

Publishers or information providers that are members of the OpenAthens Federation will offer the option of logging in directly through their websites, usually via an "institutional login" link.

Publishers that are not part of the OpenAthens Federation do not provide that offer. The login option on their website is not connected with OpenAthens and therefore will not accept EPOCH OpenAthens credentials.

For the most consistent experience, we recommend using the EPOCH portal as the starting point for searches and access to online resources.

 

I am offsite and logged into EPOCH however UpToDate is not working. How do I access information in UpToDate remotely?

To establish access to UpToDate remotely you must register for a personal UpToDate account on a Department of Health computer.

Once you are logged into a Department computer create a personal UpToDate account.

Once you have established a personal account you can:

  1. Log in to UpToDate on any desktop computer/laptop
  2. Install and use the UpToDate mobile app

To maintain your UpToDate personal account you will need to log in from a computer that is connected to the Department network every 90 days. You will receive a reminder prompt from UpToDate when renewal is required.

 

I am offsite and logged into EPOCH however I can’t access Australian or international Standards via the SAI Global website. How do I access Standards on the SAI Global website remotely?

The SAI Global website is available for access ONSITE only.

 

I am onsite and want to access a Standard on the SAI Global website. How do I open or download Standards?

To open or download a document you locate on the SAI Global website requires:

  1. FileOpen plugin software
  2. Individual registration with your work email and a password

For step-by-step instructions to set up access to Standards read our Australian & International Standards User Guide.

 

How do I access the Renal Drug Database?

Log in to EPOCH to obtain separate login credentials and instructions for accessing the Renal Drug Database.

 

I am offsite and logged into EPOCH however I can't access HealthPathways Tasmania. How do I access HealthPathways Tasmania remotely?

HealthPathways Tasmania is available for access ONSITE only. Health professionals who want to obtain offsite access to this resource must submit a HealthPathways Tasmania registration request.