How-to guideSearch Alerts User Guide

Receive notifications in Outlook email to track new articles that match your search criteria in a specific database.

 

On this page

About search alerts

Search alerts in your Outlook email account

Before you set up a search alert

Setting up PubMed RSS alerts

Setting up CINAHL or MEDLINE search alerts

Setting up Embase search alerts

Setting up Google Scholar search alerts

 

About search alerts

Search alerts are an effective, time-saving method for monitoring emerging research:

  • On a clinical/health topic or issue
  • In a specialty or field
  • From a specific author
  • On a specific drug and related adverse reactions
  • On a specific medical device or technology

Search alerts are useful for:

  • Professional development
  • Long term investigations
  • Systematic or systematic-type reviews
  • Pharmacovigilance

 

Search alerts in your Outlook email account

Push new research straight to your desktop via your Outlook email account.

There are two folder options in Outlook email to direct alert notifications:

  1. Outlook Inbox folder
  2. Outlook RSS Subscriptions folder
    Image of a screenshot highlighting Inbox and RSS Subscriptions folders in Outlook email.

For quick access to the RSS Subscriptions folder move it to Favourites at the top of the panel:

  1. Right click on RSS Subscriptions
  2. Select Add to Favourites
    Image of a screenshot showing the RSS Subscriptions folder moved to Favourites area on Outlook email panel.

 

Before you set up a search alert

An effective search underpins a useful search alert. Ensure your search strategy returns the results you need before setting up your alert.

To learn more about effective searching in a specific EPOCH database visit EPOCH's library of research database help guides and tutorials.

For further help developing a useful search strategy in an EPOCH database consult your closest health librarian.

 

Setting up PubMed RSS alerts

PubMed allows you to create a search alert using its Create RSS feature.

In PubMed
  1. Build your search in PubMed and click Search
  2. To maintain tracking new research using this search click Create RSS on the results page
  3. Give your search an RSS Name
  4. Click Create RSS to generate an RSS location
  5. Click Copy
In Microsoft Outlook
  1. Right click RSS Subscriptions
  2. Select Add a new RSS Feed...

     
  3. Press Ctrl+V on keyboard to paste the copied PubMed RSS location
  4. Click Add
  5. Click Yes

Your RSS Subscriptions folder on Outlook will populate with new research submitted to PubMed with your search parameters.

 

Setting up CINAHL or MEDLINE search alerts

Sign into database

CINAHL and MEDLINE allow you to create a search alert when you sign into your EPOCH MyEBSCO Folder inside the database.

All Department staff are automatically registered for an EPOCH MyEBSCO account.

  1. Click on CINAHL or MEDLINE on EPOCH's Research Databases tab 
  2. On the database landing page locate and click on Sign In and follow steps to authenticate with your work login credentials
    Image of screenshot of location of MyEBSCO user account sign in on CINAHL or MEDLINE

Once signed in, the MyEBSCO Folder icon will change to an active folder and you are ready to run a search and set up alerts.

Image of a screenshot of the MyEBSCO folder active indicating a user is logged in

Set an alert
  1. Run your search or searches in CINAHL or MEDLINE
  2. On the results page click Share
  3. Click E-mail Alert and enter work email adress in alert settings
    Image of a screenshot of location of Share feature to set up a search alert

For detailed step-by-step instructions setting up alerts watch this short video about creating a search alert in CINAHL or MEDLINE.

For more information about using search alerts read EBSCO's How to Use Search Alerts Guide.

Read more about your MyEBSCO Folder for search alerts and other features in EPOCH's MyEBSCO Dashboard & Folder User Guide.

 

Setting up Embase search alerts

The Embase search alert service is recommended for pharmacovigilance and monitoring new publications about medical devices.

Sign into database

Embase allows you to create search alerts when you sign into your Embase account.

All Department staff are automatically registered for an Embase account.

  1. Click on Embase on EPOCH's Research Databases tab
  2. Select Department of Health Tasmania Staff and follow steps to authenticate with your work login credentials
    Image of screenshot of sign in prompt for Department staff

Once signed in, your full name will appear on the Embase tool bar.

Image of a screenshot of Embase task bar highlighting location of the users account name when signed in

Set an alert
  1. Run your search or searches in Embase
  2. On the results page tick the box adjacent the search you want to track
  3. Click Email alert
  4. Fill in alert form and click Set email alert
    Image of a screenshot of Embase results page and the location of the Set Email Alert feature
  5. Manage your search alerts from the My tools tab
    Image of a screenshot of Embase task bar and the location of the My Tools tab

For more information about creating and managing search alerts read Embase's Search Alerts Setup Guide.

 

Setting up Google Scholar search alerts

The Google Scholar search alert service is recommended for searches with unique keywords, author names, titles or labels.

  1. Run your search in Google Scholar
  2. In the bottom left area of the results page locate and click on the Create alert envelope icon
  3. Enter your work email address
  4. Click CREATE ALERT

A verification email will be sent to your work email. You will not receive alerts on your search topic until you click the link in the verification email and confirm your request.

Read more about Google Scholar search alerts.